Final grade rolls will be made available on my.sc.edu 2-3 business days before the last day of class for the course.

Final grades are due no later than 72 hours after the date of the final examination for the course. Grades turned in late may affect a student’s academic standing (probation/suspension), honors, eligibility for financial aid, or ability to graduate.

Final grades are rolled (updated) to the student’s academic record daily at 8:00am, 12noon, 5:00pm (EST.) and 12am midnight.

The student may not be officially registered in your course section. The student must complete a Registration Exception Form, signed by you and the student’s academic dean to be registered in your class. Once the student has been registered and has paid any fees, the final grade will be posted.

You may submit a grade of ‘FN’ or ‘UN’ (if pass/fail or thesis course) for non-attendance. This grade calculates as an ‘F’ in the GPA calculation. If the student never attended the course, enter the first day of class in the Last Date of Attendance field (MM/DD/YYYY). If the student is attending another section of this course, he/she will have to complete a Registration Exception Form to be registered in the correct section.

You may assign a grade of ‘FN’ or ‘UN’ (if pass/fail or thesis course) for non-attendance. This grade calculates as an ‘F’ in the GPA calculation. Enter the last date the student attended your class in the Last Attended Date field (MM/DD/YYYY). The last attendance date entered must fall within the scheduled meeting dates of the term for the class- this is a date between the first and last date of class for the term.

You may leave this grade blank.  Once the final exam has been completed, you may log back in to my.sc.edu to record the grade.

Note: If an extended time period granted to complete the final exam, a grade of Incomplete should be entered in my.sc.edu.

Students who withdraw during the ‘W’ or ‘WF’ period will not appear on your Summary Class Roll. Once the final grade roll is available, withdrawn students will appear on your Final Grade roll with the ‘W’ or ‘WF’ final grade. In my.sc.edu, from the ‘Student Information Menu’, you may select the ‘ID Selection’ option to search using the student’s name or ID and then select ‘Registration History’ to view the student’s status in your class.

The grade can be reported on a Makeup Grade-Incomplete Form and it should be submitted to the registrar's office.

Instructors cannot assign a grade of ‘W’ or ‘WF’ for withdraw. Students must withdraw online using my.sc.edu before the last day of class. A withdrawal has to be approved by the student's academic dean after the term has ended (graduate school for graduate students). You should assign the grade that has been earned to date or a grade of ‘FN’ or ‘UN’ (for pass/fail or thesis course) for non-attendance that will calculate as an ‘F’.

You will be contacted by the registrar’s office asking you to submit the final grade.  If no grade is reported, the course will show as “in progress” until it converts to a grade of “F” or “U” after one major semester.

When students register as audit for a course, the grade AUD will automatically appear on the academic record. You will not need to enter a final grade. If the student has not attended the required 75 percent of the class, notify the registrar’s office using a Grade Roll Discrepancy Form. 

The student must first be added back into the course by submitting a Registration Exception Form. 

Following the grade submission deadline for each term, grades are 'rolled' to academic history and are applied to the student’s academic record. Once grades have been rolled, grade changes must be processed through the registrar's office using a Change of Grade Form. 

Grade changes are not reflected on the class roster/roll or the final grade entry page in my.sc.edu. Grade changes can be viewed on the student’s academic transcript and Grade Change form.

You may assign an 'I' (Incomplete) grade if a student is unable to complete some portion of the assigned course work because of an unanticipated illness, accident, work-related responsibility, family hardship, or verified learning disability. An Incomplete grade is not intended to give students additional time to complete course assignments or extra credit unless there is indication that the specified circumstances prevented the student from completing course assignments on time. You will be required to complete an Incomplete Grade Contract. 

The student has up to 12 months to complete the work unless the instructor has given an earlier deadline. After that time, an 'I' grade automatically converts to either an 'F' or the backup grade you assigned.

An extension to an 'Incomplete' will need to be requested by the instructor and given a new date for completion.

Undergraduate Students: An Assign Incomplete Makeup Date Extension form should be completed by the instructor and sent directly to the registrar's office. An Incomplete Contract should be submitted to update the student with the new deadline and any remaining coursework to complete the course.

Graduate Students: An Extension of Incomplete Authorization (GS-47) should be completed by the instructor and submitted to the Graduate School for approval. When approved, the graduate school will forward it to the registrar's office. 

Columbia Undergraduate Forms: View the faculty/staff forms page. 

Columbia Graduate School Forms: View the graduate school forms page

For campus specific forms, contact your campus registrar/records office.

You may submit a request for final grade rolls through Data Warehouse. Click the “Catalog and Schedule folder” to view the Class Rosters report. If grades have been posted for a course, they will be listed on the report.

Note: If you do not have access to Data Warehouse, you will need to submit a request for access using the Data Access Permissions System.

Grades designed with the grade symbol ‘_HE’ should be assigned for students registered for Senior Privilege.